The aim of this course is to provide an overview of the principles and practice for leading and managing a portfolio of smaller projects in a multi-project / multi-task environment. It presents a range of practical methods and techniques relevant to the smaller project scenario, using exercises and case studies to show how these can be applied.
The scope of the programme includes:
The course also emphasises the importance of the leadership and team-working skills needed by project managers and team members in carrying out their roles.
The principal training objectives for this programme are to:
Explain and demonstrate the key principles of successful project management
Demonstrate a range of useful project management tools and techniques
Define the role, and help participants understand the skills required by, the project leader
Provide a structured framework to help participants manage multiple projects
Identify opportunities to improve project management within the organisation
DAY ONE
1 Introduction (Course sponsor)
Why this programme has been developed
Review of participants' needs and objectives
2 Managing smaller projects
Projects and project management
Lessons from past projects; the essential requirements for success
Differences between projects; characteristic project life cycles
Key issues and challenges of smaller projects
The multi-project world; project portfolio management
3 Project exercise
Syndicate teams plan and manage a small project
Review of the project exercise: What are the keys to successful management of small projects?
4 Setting up the project
Getting organised
Managing the definition process
Identifying and managing project stakeholders
Working with the customer to define the scope and agree deliverables
5 Case study 1
Defining the project scope and deliverables
Syndicate teams define the scope and deliverables for a typical project
6 Project planning
The importance and cost benefit of effective planning
Planning the plan; deciding how detailed a plan to create
Packaging the work and estimating timescales and costs
Developing project / resource schedules; setting milestones for control v
Identifying and managing critical path activities
7 Case study 2
Creating the project plan
Syndicate teams develop and analyse the project plan
DAY TWO
8 Managing project risks
Identifying risks to the project outcome, timescale and cost
Evaluating risks and adopting an appropriate risk strategy
Defining risk ownership; keeping a simple risk log
Keeping risk management up to date; staying pro-active
Integrating planning and risk management
9 Project control
Managing change, minimising scope creep
Selecting the data needed to provide early warning of problems
Monitoring performance easily with 'S' curves and slip charts
Using trend forecasting to assess true project status
Running project review meetings
10 Managing a multi-project portfolio
Understanding the world of multiple projects
Establishing ownership of project / programme management
Classifying projects and creating the 'master schedule'
Defining and applying project lifecycle management
Resource management: essential pre-requisites and mechanisms
Project prioritisation criteria and techniques; pain / gain analysis
11 Managing the multi-project team
Characteristics of small project teams / part-time team membership
Clarifying line and project management responsibilities
Implementing effective manpower planning
Establishing professional working practices in the team
Developing project management competences in the team
Establishing team roles and integrating team members
12 Course review and transfer planning (Course sponsor present)
Identify actions to be implemented individually
Identify corporate opportunities for improving project management