Description

Facilitating Effective Meetings (In-Person)

Billions of dollars and exorbitant amounts of time are wasted annually across the globe because of organizations' meeting practices. This contributes to serious performance problems for both organizations and employees, and it has a serious impact on culture and morale. But despite the costs and consequences, every-day people in any role have the ability to change that. They can reduce cost, improve productivity, and enhance their workplace cultures by improving their meeting facilitation skills. And that is because facilitation skills start in the planning stage, not in the live meeting stage.

In this course, participants will learn that their responsibility as a facilitator is to be a steward of time, money, relationships, and performance. To do that, they will learn to estimate costs of meetings and practice a variety of strategic thinking and analysis tasks to effectively plan results-aligned meetings. They will also apply several techniques and strategies to proactively prevent and deal with conflict in meetings, as well as give objective, constructive feedback to others in order to create behavior change during meetings.

Participants must bring laptops with them and have internet access during the course (both virtual classroom and traditional classroom). The laptops are needed for specific activities.

Also note that this course pairs well with IIL's Conflict Resolution Skills and Decision Making and Problem Solving courses, which go much deeper into related skills and tools that support effective meeting facilitation.

What you will Learn

At the end of this program, you will be able to:

Estimate the financial and time costs of attendance for real-world meetings

Use a performance formula to define the purpose of meetings

Describe the responsibilities and qualities of an effective facilitator

Analyze situations to determine when a meeting is necessary

Articulate performance-driven meeting goals and results

Align meeting goals and results

Strategize to invite, involve, and exclude appropriate attendees

Explain research-based best practices for meeting decisions and agenda development

Create an effective agenda for a results-driven meeting

Apply proactive tools and strategies for relationship-building dealing with meeting conflict

Give constructive behavioral feedback using the Situation-Behavior-Impact® technique

Getting Started

The Business Case for Effective Facilitation

Embracing the research on meetings

Estimating the real costs of meetings

Determining a meeting's performance value

Clarifying the meeting facilitator's role

Facilitating the Meeting Plan

Determining if a meeting is necessary

Aligning meeting goals with meeting types

Identifying the right attendees

Creating a strategically effective agenda

Facilitating the Live Meeting

Building relationships from the start

Dealing with conflict proactively

Giving feedback on unproductive behavior

Summary and Next Steps

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Facilitating Effective Meetings (In-Person)

By IIL Europe Ltd

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